List view
Detailed lists for the work that needs precision
Group tasks by section, scan owners and due dates, and keep priority visible without opening every item.
Work management that scales with how teams ship.
Plan, track, automate and report on every project from one workspace. Built for product, engineering, operations and agency teams. Free for up to 3 users, no credit card needed.
Search tasks...⌘K
Upgrade
SK
Home
My Tasks
Inbox3
Projects
Website Redesign
Mobile App v2
Q2 Campaign
API Integration
Teams
Engineering
Design
Invite teammates
SK
Sarah KimW
Website RedesignNameDueOwnerPriorityStatus
To do3
Design homepage mockups 1
Apr 12SK
High
To do
Write API documentation
Apr 15AC
Medium
To do
Set up analytics tracking
Apr 18Low
To do
Add task...
In Progress2
Build notification system 3
Apr 8MP
Urgent
In Progress
Review pull requests 2
Apr 10JW
High
In Progress
Add task...
Done2
Set up CI/CD pipeline
Apr 2AC
High
Done
Create brand guidelines 4
Mar 28SK
Medium
Done
Add task...
For teams outgrowing scattered work
The bottleneck isn’t the board. It’s everything connected to it.
Gravitask is built for teams caught between tool sprawl, messy boards, slow onboarding, and seat-cost creep. It keeps the everyday work simple while still giving growing teams the structure they need.
One workspace for projects, tasks, docs, files, timelines, and automations
Start with 3 free users, then scale only when the team needs more
Switch between list, board, calendar, timeline, dashboard, and files without rebuilding work
Tool sprawl
Tasks live in one app, docs in another, files somewhere else, and decisions disappear in chat.
Messy boards
Boards start clean, then turn into half-finished lists that only one person understands.
Slow onboarding
New teammates need too many tours before they can find the project, the owner, or the next step.
Seat-cost creep
The bill grows before the team has proved the workflow is worth rolling out wider.
10k+
Tasks completed daily
99.9%
Uptime guarantee
4.8
Average user rating
Features
A complete work-management surface
Powerful enough for complex projects. Simple enough to start in minutes.
Multiple Views
List, Board, Calendar, Timeline, Dashboard — switch instantly. Same data, different perspectives.
Real-time Collaboration
Comments, @mentions, file sharing, and live updates. No more context-switching between tools.
Smart Dashboards
Track completion, workload, and project health with analytics that update in real time.
Automations
Create trigger-based rules for repetitive work. Statuses, assignments, due dates and notifications all happen on cue.
Time Tracking
Log billable and non-billable hours directly on tasks. Built-in timers, reports, and workload views.
Teams & Permissions
Create teams, assign roles, manage access. Share projects with the right people only.
Platform
Five views. The same underlying data.
Switch between views instantly. Your data stays consistent everywhere.
Organized task lists with sorting, filtering, and drag-to-reorder. See everything at a glance.
Search tasks...⌘K
Upgrade
SK
Home
My Tasks
Inbox3
Projects
Website Redesign
Mobile App v2
Q2 Campaign
API Integration
Teams
Engineering
Design
Invite teammates
SK
Sarah KimW
Website RedesignNameDueOwnerPriorityStatus
To do3
Design homepage mockups 1
Apr 12SK
High
To do
Write API documentation
Apr 15AC
Medium
To do
Set up analytics tracking
Apr 18Low
To do
Add task...
In Progress2
Build notification system 3
Apr 8MP
Urgent
In Progress
Review pull requests 2
Apr 10JW
High
In Progress
Add task...
Done2
Set up CI/CD pipeline
Apr 2AC
High
Done
Create brand guidelines 4
Mar 28SK
Medium
Done
Add task...
Product screenshots
How Gravitask fits together
Actual Gravitask screens show how list, board, timeline, dashboard, automation, and mobile workflows fit together in one workspace.
Board view
Kanban boards with the same source of truth
Move cards through workflow columns while assignees, priority, tags, and comments stay attached.
Timeline view
Plan dates and milestones visually
See scheduled work, non-working days, and launch milestones on the same planning surface.
Dashboard view
Project health without another reporting tool
Track totals, overdue work, completion trends, workload, and logged time from live project data.
Automations
Rules, run history, and approvals in one place
Create automation rules, check usage, and review recent runs from workspace settings.
Mobile view
Responsive task work on smaller screens
The same task data remains usable when teammates check updates away from a desk.
Automations
Automate the work that doesn’t need a human in the loop
Create rules that trigger when tasks change status, priority, or assignee. Automatically assign reviewers, send notifications, or move tasks between projects.
- 10+ trigger types
- Custom actions
- Run history & logs
- Unlimited on Enterprise
Active Automations
When status changes to Done
Notify #general in Slack
When priority is Urgent
Assign to project lead
When due date passes
Move to Overdue section
Integrations
Connected to the rest of the toolchain
Link commits from GitHub, get notified in Slack, trigger webhooks, and connect via our REST API or MCP protocol for AI-powered workflows.
- Slack notifications
- GitHub PR linking
- Webhooks
- REST API & MCP
Connected Integrations
S
Slack
Posting to #engineering
G
GitHub
Linked to acme/webapp
W
Webhooks
deploy.acme.io/hook
R
REST API
1 API key generated
Forms
One intake channel for every team request
Create public intake forms that automatically create tasks in your project. Perfect for bug reports, design requests, or client feedback.
- Drag-and-drop builder
- Auto-creates tasks
- Password protection
- Submission tracking
Bug Report FormLive
Bug Title*
Short textDescription*
Long textSeverity*
DropdownScreenshot
File upload12 submissions this weekforms.gravitask.net/bug-report
And more
The full feature set
Recurring Tasks
Schedule tasks that repeat daily, weekly, or on custom schedules
Custom Fields
Add text, number, date, select, and checkbox fields to any task
Time Tracking
Built-in timers and manual entries with billable/non-billable reporting
Milestones
Set project milestones and track progress toward them
Webhooks
Receive real-time HTTP callbacks when events happen
Templates
Save project structures as templates for quick setup
Subtasks
Break tasks into hierarchical subtasks for complex work
File Attachments
Attach files directly to tasks with inline preview
Pricing
Transparent pricing, billed per seat
Start free. Add your team when you’re ready.
MonthlyAnnualSave 22%
Free
£0/ forever
For small teams getting started
Up to 3 users · 5 projects · 500 MB storage
Start free- List, Board & Calendar views
- Comments & file attachments
- Time tracking (timers & manual entries)
- Email notifications
- Unlimited tasks
Most Popular
Pro
£9/ per user / month
For teams that need more power
Unlimited users · Unlimited projects · 10 GB storage
Start free- Everything in Free
- Custom fields & tags
- Slack & GitHub integrations
- Recurring tasks & templates
- Wiki for project knowledge
- 250 automations / month
- REST API & webhooks
- Guest access (view & comment)
Business
£18/ per user / month
For scaling organisations
Unlimited users · Unlimited projects · 50 GB storage
Start free- Everything in Pro
- Billable vs non-billable hours
- Workload & capacity reports
- Wiki with AI generation & inline comments
- 25,000 automations / month
- Public intake forms
- MCP server (full read/write)
- Priority email support (24h)
FAQ
Frequently asked questions
A few practical answers on limits, mobile use, automation, integrations, and moving over from another work management tool.
What is included in the Free plan?
The Free plan includes core task and project management for up to 3 users: 5 projects, 500 MB storage, unlimited tasks, comments, file attachments, time tracking, and List, Board, and Calendar views. Paid plans can use monthly or annual billing when your team needs more capacity.
Does Gravitask work on mobile?
Yes. Gravitask has native iOS and Android apps that share the same workspace as the web app. Your team can capture tasks, leave comments, attach files, and check timelines on the move, with offline support and push notifications. The responsive web app also works in any mobile browser if you prefer not to install.
Where is Gravitask data hosted?
Our Privacy Policy explains how Gravitask handles workspace data. If your rollout has strict data residency or contractual requirements, talk to us before migration so we can confirm the right setup for your organisation.
Which plans include automations?
Automations are available on paid plans. Pro includes 250 automations per month, while Business includes 25,000 automations per month for higher-volume workflows and operational teams.
What integrations and developer tools are available?
Pro includes Slack and GitHub integrations, webhooks, REST API access, and read-only MCP. Business adds full read/write MCP for teams that need deeper automation and system-to-system workflows.
Can I connect AI assistants like Claude or Cursor to Gravitask?
Yes. Gravitask ships an MCP (Model Context Protocol) server, so Claude Desktop, Cursor, Windsurf and any other MCP-compatible client can read and update your projects, tasks, comments and wiki pages. Workspace admins can disable individual tools per workspace to keep AI scoped to what you allow.
Bring your team’s work into one workspace
Join thousands of teams using Gravitask to plan, track, and ship work together.